Terms of Service — Co-parenting Clarity

Summary By using Co-parenting Clarity you agree to these terms. Key points: you must be 18+; one subscription covers both co-parents; your subscription renews automatically until cancelled; all submitted content is permanent and cannot be deleted; and you are responsible for the accuracy of custody and family information you enter.

1. Acceptance of Terms

By creating an account or using Co-parenting Clarity (“the Service,” “the App”), you agree to be bound by these Terms of Service (“Terms”) and our Privacy Policy. If you do not agree, do not use the service.

You must be at least 18 years old to use Co-parenting Clarity. By creating an account, you represent and warrant that you are 18 years of age or older and have the legal capacity to enter into these Terms.

These Terms constitute a legally binding agreement between you and Nicholas Ramirez, the operator of Co-parenting Clarity.

2. Description of the Service

Co-parenting Clarity is a co-parenting coordination platform that provides shared calendars, mutual-approval scheduling, documented messaging, health tracking, document storage, GPS exchange check-ins, court report generation, and related tools for parents and legal guardians managing shared custody of minor children.

The service is designed as a documentation and communication tool. It does not provide legal advice, mediation, or representation. Content generated by the service (including court reports) should be reviewed by a qualified attorney before use in legal proceedings.

3. Eligibility & Age Requirement

Adults only (18+). This service is intended exclusively for parents and legal guardians who are 18 years of age or older. Minor children may not create accounts. Children’s information is entered by their parent or guardian on their behalf.

By registering, you confirm that you are at least 18 years old, are a parent or legal guardian of the children referenced in your family account, and have the authority to enter information about those children into the service.

4. Shared Family Accounts

Co-parenting Clarity operates on a shared family account model. Key terms:

One subscription per family: A single subscription covers both co-parents linked in a family account. You do not need to purchase separate subscriptions.
Family code: Upon registration, one parent receives a unique Family Code. Linking a co-parent’s account creates a shared family account. Both parents have equal access to shared family data.
Who can be in a family account: A family account is limited to two (2) parents or legal guardians co-parenting the same children. Additional parties (attorneys, mediators) may not join the family account directly.
Shared visibility: Once linked, both parents can view all shared data including messages, calendars, schedules, documents, children’s profiles, health records, GPS check-ins, to-do items, shared journals, and schedule deviations. Private journal entries are visible only to their author.
Permanence of records: Messages, schedule requests, and co-parenting records submitted to the service cannot be edited or deleted. This is a deliberate feature to preserve the integrity of the co-parenting record.

5. Subscription, Pricing & Billing

Subscription plans

Monthly plan: $5.00 per month, billed monthly.
Annual plan: $50.00 per year ($4.17/month), billed once per year.
Both plans cover the full family account — both co-parents — at no additional cost.

Free trial

New accounts receive a 30-day free trial. No credit card is required to start. At the end of the trial period, access requires an active subscription. Your data is retained during the trial and for a 30-day grace period after trial expiration.

Founding member pricing

The first 1,000 subscribers are eligible for Founding Member pricing. Founding Member rates ($5/month or $50/year) are locked for the lifetime of the subscription as long as the subscription remains active and in good standing. Cancelling and resubscribing forfeits the founding member rate.

Automatic renewal

Subscriptions renew automatically. Your subscription will automatically renew at the end of each billing period (monthly or annual) at the then-current rate unless you cancel before the renewal date. By subscribing, you authorize us to charge your payment method on a recurring basis.

Monthly subscriptions renew each month on the anniversary of the subscription start date.
Annual subscriptions renew each year on the anniversary of the subscription start date.
You will receive an email reminder before your annual subscription renews.

Cancellation

You may cancel your subscription at any time through either of these methods:

In-app: Profile → Subscription → Manage Subscription → Cancel
By email: info@coparentingclarity.com

Cancellation takes effect at the end of the current billing period. You retain full access through the end of the paid period. We do not offer refunds for unused portions of a billing period. After cancellation, your data is retained for 30 days before deletion.

Failed payments

If a payment fails, we will attempt to process the payment again. If payment cannot be collected, your account will enter a 5-day grace period. After the grace period, access to the service will be suspended until payment is resolved.

Price changes

We reserve the right to change subscription pricing. We will provide at least 30 days’ notice of any price increase via email. Founding Member rates are exempt from price increases as described above.

6. User Responsibilities & Accuracy of Information

By using Co-parenting Clarity, you agree to the following responsibilities:

Accuracy of custody and family information

You are solely responsible for the accuracy, completeness, and legality of all information you enter into the service, including:

Custody schedules, placement arrangements, and holiday assignments
Children’s personal information (names, dates of birth, medical information)
Schedule change requests and their descriptions
GPS check-in data and its context
Any information you include in exported court reports

Co-parenting Clarity does not verify the accuracy of custody arrangements against any legal order or agreement. The app reflects what you and your co-parent enter. It is your responsibility to ensure that the information entered accurately reflects your actual custody arrangements and any applicable court orders.

Prohibited uses

You agree not to use the service to:

Enter false, misleading, or fabricated information about custody arrangements, schedules, or events
Harass, threaten, or abuse your co-parent through the messaging system
Attempt to gain unauthorized access to another user’s account or data
Use the service in connection with any unlawful activity
Circumvent or attempt to circumvent the permanent record feature
Allow any person other than the two registered co-parents to access the family account

Account security

You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. Notify us immediately at info@coparentingclarity.com if you suspect unauthorized access to your account.

7. Data, Records & Permanence

Co-parenting Clarity is designed as a permanent legal documentation tool. By submitting content to the service, you acknowledge and agree that:

Messages cannot be edited or deleted after sending. The conversation record is permanent.
Schedule requests, approvals, and declines are permanently recorded with timestamps.
GPS check-ins are written once and cannot be retroactively altered.
All submitted content may be visible to your co-parent and may appear in exported court reports.
Deletion of your account does not retroactively remove records already visible to your co-parent.

The permanence of records is a core, deliberate feature of the service — not a limitation. Do not submit information you do not intend to be permanently recorded.

8. Intellectual Property

The Co-parenting Clarity application, brand, design, and software are the property of Nicholas Ramirez and are protected by applicable intellectual property laws. You may not copy, modify, distribute, or create derivative works from the service without express written permission.

You retain ownership of the content you submit (messages, documents, journal entries). By submitting content, you grant Co-parenting Clarity a limited license to store, process, and display that content solely for the purpose of delivering the service to you and your co-parent.

9. Third-Party Integrations

Co-parenting Clarity integrates with third-party services including Google Firebase, Stripe, SendGrid, Google Calendar, and Netlify. Your use of these integrations is subject to the respective third-party terms of service. We are not responsible for the practices or content of third-party services.

10. Disclaimers & Limitation of Liability

THE SERVICE IS PROVIDED “AS IS” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR THAT DATA WILL NOT BE LOST.

COPARENTING CLARITY IS NOT A LEGAL SERVICE AND DOES NOT PROVIDE LEGAL ADVICE. COURT REPORTS AND DOCUMENTATION EXPORTS GENERATED BY THE APP ARE TOOLS TO ASSIST YOU — THEIR ADMISSIBILITY IN LEGAL PROCEEDINGS IS SUBJECT TO THE RULES OF YOUR JURISDICTION AND SHOULD BE REVIEWED BY A QUALIFIED ATTORNEY.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, COPARENTING CLARITY SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES ARISING FROM YOUR USE OF THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL LIABILITY SHALL NOT EXCEED THE AMOUNT YOU PAID FOR THE SERVICE IN THE 12 MONTHS PRECEDING THE CLAIM.

11. Indemnification

You agree to indemnify and hold harmless Co-parenting Clarity and its operator from any claims, losses, damages, or costs (including legal fees) arising from your use of the service, your violation of these Terms, or your violation of any third-party rights.

12. Termination

We reserve the right to suspend or terminate your account immediately, without notice, if we determine you have violated these Terms, engaged in fraudulent activity, or used the service in a manner harmful to other users or the service itself.

You may delete your account at any time. See Section 5 for cancellation and Section 9 of the Privacy Policy for data deletion procedures.

13. Modifications to the Service & Terms

We may modify these Terms at any time. Material changes will be communicated via email and in-app notice at least 14 days before taking effect. Your continued use of the service after the effective date constitutes acceptance of the updated Terms.

We may modify, suspend, or discontinue any part of the service at any time. We will provide reasonable advance notice of significant changes or discontinuation.

14. Governing Law & Dispute Resolution

These Terms are governed by the laws of the State of Wisconsin, without regard to conflict of law principles. Any disputes arising from these Terms or your use of the service shall be resolved first through good-faith negotiation, and if unresolved, through binding arbitration in Dane County, Wisconsin.

Notwithstanding the above, either party may seek injunctive or equitable relief in a court of competent jurisdiction to prevent irreparable harm.

15. Miscellaneous

Entire agreement: These Terms and the Privacy Policy constitute the entire agreement between you and Co-parenting Clarity regarding the service.
Severability: If any provision of these Terms is found unenforceable, the remaining provisions remain in full effect.
No waiver: Our failure to enforce any provision shall not constitute a waiver of that provision.
Assignment: You may not assign your rights under these Terms without our written consent. We may assign our rights in connection with a business transfer.

16. Contact Us

Co-parenting Clarity
Email: info@coparentingclarity.com
Website: coparentingclarity.com